Remote Online Notarization (RON) allows documents to be notarized electronically without requiring the signer to be physically present before the notary. Instead, the notarization is completed through a secure online platform using audio-visual technology, identity verification tools, and electronic records.
This method provides a modern alternative to traditional in-person notarization while maintaining legal validity and security.
Legal Basis and Approval of Online Notarization in Texas
Texas was one of the early adopters of Remote Online Notarization. The state officially authorized online notarization in 2017, establishing a legal framework that allows commissioned Texas notaries to perform notarizations remotely using approved technology.
The authorization of RON was designed to modernize notarial services, improve access, and maintain document integrity through strict procedural and technological requirements. Texas law requires online notaries to complete additional registration, use approved platforms, and comply with detailed recordkeeping and identity verification standards.
As a result, online notarizations performed in compliance with Texas law are legally valid and widely accepted.
Statutory Authority – Texas Government Code
Remote Online Notarization in Texas is authorized and governed by the Texas Government Code, Chapter 406, which regulates notarial acts in the state.
Specifically, Subchapter C of Chapter 406 establishes the legal foundation for Online Notaries:
Texas Government Code §406.101 – §406.113
Subchapter C: Online Notary Public
This subchapter formally authorizes commissioned Texas notaries to perform notarial acts online and defines the legal validity of remote notarizations conducted using approved technology.
Professional Online Notary Services
Our online notary services are provided in full compliance with Texas Remote Online Notary regulations. Each notarization follows state-mandated procedures to ensure security, accuracy, and legal recognition.
We provide online notarization services for eligible documents while ensuring all requirements are met throughout the process.
How the Online Notarization Process Works
The online notarization process is structured, secure, and straightforward:
Document Submission
The client uploads the document to a secure online platform prior to the appointment.Identity Verification
The signer’s identity is verified using multi-factor authentication, including credential analysis and knowledge-based verification, as required by Texas law.Live Audio-Visual Session
The signer and notary connect through a real-time audio-visual session. The notary confirms the signer’s identity, reviews the document, and verifies willingness to sign.Electronic Signature and Notarization
The signer electronically signs the document, and the notary applies an electronic seal and digital certificate.Recording and Recordkeeping
The session is recorded and securely stored in accordance with Texas record retention requirements.
Advantages of Online Notary Services
Remote Online Notarization offers several advantages:
Convenience and flexibility from any location
Reduced need for travel or in-person appointments
Faster turnaround times
Secure digital records and audit trails
Ideal for clients outside the local area or with limited mobility
These benefits make online notarization a practical solution for many personal and business needs.
Considerations and Limitations
While online notarization offers many benefits, it may not be suitable for every situation:
Not all documents are eligible for online notarization
Some institutions or jurisdictions may require in-person notarization
Reliable internet access and compatible technology are required
Certain transactions may still require physical presence
We help clients determine whether online notarization is appropriate for their specific documents.
Security and Compliance
Security is central to online notarization. Texas law requires robust identity verification, encrypted communication, and detailed recordkeeping. These safeguards help protect against fraud and ensure the authenticity of notarized documents.
Our online notary services follow these requirements to provide a secure and compliant notarization experience.
Service for Individuals and Businesses
We provide online notary services for both individuals and businesses, offering a convenient solution for notarizing documents efficiently while maintaining legal validity.
Bilingual support in English and Spanish is available to ensure clear communication throughout the process.